Professional Visit Pass Malaysia: What It Is and How to Apply

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Malaysia is a bustling hub for business and professional activities, attracting experts and professionals from around the world. For those looking to engage in short-term professional activities in Malaysia, the Professional Visit Pass (PVP) is an essential visa. This article provides a comprehensive guide on what the PVP is, its benefits, eligibility criteria, and how to apply for it.

What is the Professional Visit Pass (PVP)?

Definition and Purpose

The Professional Visit Pass (PVP) is a short-term work visa issued to foreign professionals who intend to provide services, conduct training, or undertake specific assignments in Malaysia. Unlike other work permits, the PVP is designed for temporary stays, typically not exceeding 12 months. This pass is ideal for consultants, technical advisors, trainers, and specialists invited by Malaysian companies to contribute their expertise temporarily.

Benefits of the PVP

  • Flexibility: The PVP allows professionals to engage in short-term assignments without committing to long-term employment in Malaysia.
  • Simplified Process: The application process for a PVP is relatively straightforward compared to other work visas.
  • Opportunities for Skill Transfer: The PVP facilitates the transfer of skills and knowledge, benefiting both the foreign professional and the local workforce.
  • Professional Networking: Working in Malaysia on a PVP provides opportunities to build professional networks and enhance career prospects.

Eligibility Criteria for the Professional Visit Pass

General Requirements

To be eligible for company secretarial services In Malaysia, applicants must meet several general requirements:

  • Valid Passport: The passport must be valid for at least six months from the date of entry into Malaysia.
  • Professional Expertise: Proof of qualifications and relevant experience in the specific field of expertise.
  • Sponsorship: A Malaysian company or organization must sponsor the applicant, providing a letter of invitation and detailing the nature of the work.
  • Health Requirements: A medical examination report from a recognized clinic or hospital may be required to ensure the applicant is in good health.

Specific Requirements for Different Professions

Depending on the profession and the nature of the visit, additional specific requirements may include:

  • Consultants and Advisors: Detailed project descriptions and the necessity of foreign expertise.
  • Trainers and Technicians: Evidence of specialized skills or knowledge not readily available in Malaysia.
  • Researchers and Scientists: Research proposals and affiliations with Malaysian academic or research institutions.

Application Process for the Professional Visit Pass

Step 1: Secure Sponsorship

The first step in the application process is securing sponsorship from a Malaysian company or organization. The sponsor must provide a letter of invitation and support the application with relevant details about the assignment.

Step 2: Prepare Documentation

Gather all necessary documents, ensuring they are complete and accurate. This includes:

  • Completed application form
  • Passport-sized photographs
  • Copy of the passport information page
  • Copy of the letter of invitation from the Malaysian sponsor
  • Detailed project description or training schedule
  • Proof of qualifications and professional experience
  • Medical examination report (if required)

Step 3: Submit Application

The application can be submitted online through the Expatriate Services Division (ESD) portal or manually at the nearest Malaysian embassy or consulate. The sponsoring company may assist with the submission process.

Step 4: Pay Fees

Pay the applicable visa processing fees. The fee amount may vary depending on the applicant’s nationality and the duration of the stay. Ensure to keep the payment receipt as proof.

Step 5: Await Approval

The processing time for a Professional Visit Pass application typically ranges from two to four weeks. The Immigration Department of Malaysia will review the application, and additional information or documents may be requested during this period.

Step 6: Receive Approval and Endorsement

Upon approval, an Approval Letter will be issued. The applicant must then visit the Malaysian embassy or consulate to get the visa endorsed in their passport. Once endorsed, the applicant can travel to Malaysia and begin their professional assignment.

Practical Tips for a Successful Application

Thorough Preparation

Ensure all required documents are prepared and verified before submission. This includes your passport, letter of invitation, project description, qualifications, and medical report. Incomplete or inaccurate documentation can delay the application process.

Regular Communication

Maintain regular contact with your sponsor and the immigration department to track the progress of your application. Promptly address any additional information or documentation requests to avoid delays.

Seek Professional Assistance

If you encounter any difficulties or uncertainties during the application process, consider seeking assistance from a legal or immigration expert. Professional guidance can help ensure that your application is accurate and complete.

Understand Your Rights and Obligations

Familiarize yourself with your rights and obligations under Malaysian immigration laws. This includes understanding the terms of the PVP, adhering to the scope of work permitted, and complying with local regulations.

Be Mindful of Deadlines

PVP applications and renewals must be submitted within specified deadlines. Missing these deadlines can result in application rejections or delays. Mark important dates and set reminders to ensure timely submissions.

Renewal and Extension of the Professional Visit Pass

Duration of Stay

The PVP is typically valid for a maximum of 12 months. The exact duration is specified in the approval letter and can vary depending on the nature and length of the assignment.

Renewal Process

The PVP is generally non-renewable. If an extension is necessary, a new application must be submitted, along with updated documentation and justification for the extended stay. It’s important to plan accordingly and discuss extension possibilities with your sponsor well in advance.

Compliance and Legal Considerations

Adherence to Malaysian Laws

Professionals holding a PVP must comply with all Malaysian laws and regulations during their stay. This includes adhering to the terms of the visa, refraining from engaging in unauthorized employment, and respecting local customs and practices.

Health and Safety

Ensure to obtain a comprehensive health insurance policy that covers the duration of the stay in Malaysia. Familiarize yourself with local health and safety guidelines to ensure a safe and healthy stay.

Cultural Sensitivity

Malaysia is a multicultural society with diverse cultural norms. Being culturally sensitive and respectful of local customs can enhance your professional experience and foster positive relationships with Malaysian colleagues and clients.


The Professional Visit Pass (PVP) is an invaluable option for foreign professionals seeking to engage in short-term assignments in Malaysia. Understanding the eligibility criteria and application process is crucial for a successful application. By following the guidelines provided in this comprehensive guide and seeking professional assistance when needed, expatriates can navigate the PVP application process smoothly and make the most of their professional opportunities in Malaysia. Whether you are a consultant, trainer, technical advisor, or researcher, the PVP offers a flexible and efficient pathway to working in Malaysia.

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